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Tenant Billing

There is an increasing need to be able to present energy and utility consumption for tenants in commercial buildings. Tyrrell Analytics report designer can be used to create Tenant Billing reports.

What is Tenant Billing?

Tenant Utility Billing

It’s crucial to send utility bills to tenants as per the tenancy agreement. Tenants are typically responsible for paying these bills until they vacate the premises. Landlords might handle other costs, but utilities are usually the responsibility of the tenant.

Importance of Accuracy

Tenants expect fair billing. Mistakes can happen even with third-party billing services, especially if the data is incomplete. Landlords or managing agents must ensure accurate billing for each tenant. Overcharging or late billing can lead to complaints and unpaid bills, causing financial problems that need careful management to resolve.

Role of Software

Utilising software like Tyrrell Analytics can streamline the billing process. By implementing such software early on, agents can ensure billing methods are in place even before tenants move in, minimising billing errors and potential disputes.

How Tyrrell Analytics Can Help ?

Tyrrell Analyitcs can be an invaluable tool for handling utility bills according to your original tenancy agreement. You can use the software to develop your tenant billing service, one that fits in with the exact requirements of your current billing arrangements.

Calculation of Tenant Bills

Tenant bills are often more complex than simply dividing heat, power and water costs between the tenants occupying the property you are responsible for paying. While paying buildings utilities bills equally would be easy, specific tenant meters can sometimes require individual tenant billing.

Consistent Presentation

The Heating Networks (Metering & Billing) Regulations – HNMBR, are an essential requirement for property managers with multiple lettings within a commercial building. The regulations require that a communal heating system is correctly metered at the point of usage.

 

Utility Provider Switches

If you have a tenant change utility supplier, then integrating new supplier invoices can be difficult for managing agents. Simaxx makes it easy to handle multiple utility suppliers as if they were all the same utility company.

Multi-Tenanted Premises

If you have a tenant change utility supplier, then integrating new supplier invoices can be difficult for managing agents. Tyrrell Analytics makes it easy to handle multiple utility suppliers as if they were all the same utility company.

Fair Utility Bills

If bills are being decided based on each tenant’s energy consumption, managing agents need to compile data from meters, sub-meters and any prepaid meter readings they have. If a tenant has changed from the original meter, then the meter reading work may be even more complex.

Specific Solutions

If you need a system that allows you to reclaim energy costs or make exceptions for specific tenants, then Tyrrell Analytics allows you to build your own custom structure for handling utility bills. This can be important for commercial landlords that work with commercial property, especially a multi-let space hosting a range of businesses.

Data Retention

Tyrrell Analytics saves as much data as you allow it to, meaning that it can double as a source of property records: electricity usage, total billing amounts, or even just a record of how much power tenants have been using.

Additional Costs

You can roll additional costs and obligations into Tyrrell Analytics as needed. For example, council tax can be included alongside energy costs, handled either together or individually within the same data platform.

 

Scalability

Versatile data analysis platform that can support any amount of information. This makes it a great option for landlords who want to expand to new properties or who want to open up a property to more tenants and need a billing system that can keep up.

 

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